By-Laws and Rules for the Operation of The World Council on Isotopes
Rev. 0 (30/09/2008)
Rev. 1 (17/06/2009)
Rev. 2 (24/08/2014)
Rev. 3 (27/09/2016)
Rev. 4 (12/09/2017)
Rev. 5 (22/12/2017)
Rev. 6 (20/12/2018)
Rev. 7 (12/06/2019)
Article B1 –NAME
The Corporate name of this organization is the World Council on Isotopes, hereinafter designated as the Council, and its abbreviated title is WCI.
Article B2 –OBJECTIVES
The objectives of the Council are:
- (a) To promote cooperation internationally in the sharing of the uses of safe and environmentally sound isotope technologies to serve the needs for global wellbeing.
- (b) To identify isotope-related topics of mutual interest warranting consideration by the Council. Topics to be pursued will reflect the particular interests and concerns of the Council. It is intended that the Council will remain an international organization, with emphasis on the pursuit of international cooperation.
- (c) To develop appropriate policies and procedures for the conduct of specific conferences, symposia, and working groups.
- (d) To develop appropriate policies and procedures for special working groups or Committees, for the conduct of workshops and for the preparation of WCI publications. For designated workshops, the Council will identify topics and related working groups. The Council will appoint a Workshop Coordinating Committee in cases where working groups require coordination.
Article B3 – ACTIVITIES
B3.1 The Council shall support the organization of periodic International Conferences on Isotopes to advance the objectives of the Council.
B3.2 The Council may organize scientific meetings, seminars, symposia or training courses in conjunction with meetings or conferences of other organizations, including the International Atomic Energy Agency.
B3.3 The Council may publish and distribute official publications, including newsletters, brochures and proceedings of meetings.
B3.4 The Council shall maintain a permanent, cumulative record of conferences, seminars, training programs, correspondence, Committee reports and other material generated by or related to the conference/seminar/training. The materials may be distributed to the members via WCI official publications or/and via the website, with due consideration of copyright limitations.
Article B4 –MEMBERS
B4.1 -Membership Class
There shall be three classes of membership as follows:
- (a) Professional Organization Membership --This class consists of three subgroups:
• Technical and professional societies and associations,
• Not-for-profit trade organizations and associations, and
• Colleges, universities and other not-for-profit educational and research institutions.
- (b) Commercial Organization Membership --This class consists of commercial, for-profit organizations. Each member organization shall designate an official representative. The official designated representative may, in turn, designate one alternate designated representative to act in lieu of the designated representative.
- (c)Individual Membership --This class consists of professional experts who have sponsored and/or participated actively in the WCI activities or who are expected to become actively involved in the future WCI activities.
New members must be approved by the Executive Committee. All memberships shall be granted upon a majority vote of the Committee.
B4.2 -Rights and Privileges of Members
Members shall be entitled to all the rights and privileges of membership in the Council, except as specified otherwise in the Bylaws and Rules. All types of membership shall be permanent unless terminated by voluntary withdrawal.
B4.3 -Membership Status
A member in good standing is defined as being one who has paid the organization’s assessed fees.
B4.4 -Voting Member
A voting member of the Council is defined as a member who is a member organization in good standing.
Article B5 -ORGANS
B5.1 -Executive Committee
- (a) The Council shall have an Executive Committee composed of Professional Organization representatives (Membership category (a) in the Article B4.1) elected at a General Meeting and the chairpersons of Standing and Special Committees of the Council. The President and the Vice President (President-Elect) and the Immediate Past President shall be ex-officio members of the Executive Committee. The maximum number of Executive Committee Members shall be 15 and each Member shall have one (1) vote.
- (b) The Special Committees consist of Industrial Applications, Environmental Applications, Medical Applications, and Information Exchange and Cooperation. The Standing Committees consist of Education and Training, Publication, ICI Coordination, and Long-Term Funding.
- (c) The Council shall elect a Vice President (President-Elect) and such other officers, as the Council shall decide. The Executive Committee shall have responsibility for approval of new members, and for all financial matters of the Council. The Council as a whole shall have authority over all other activities of the Council.
- (d) The term of the President shall nominally be 2 to 2.5 years, starting on the last day of periodic International Conferences on Isotopes that is normally held every two to three years. The outgoing President’s term will end and the incoming Presidents term will begin at the conclusion of the Conference. The President shall not serve two consecutive terms.
B5.2 – President’s Sub-Committee
- (a) The Council shall have a President’s Sub-Committee composed of the President, a Vice President (President-Elect), and the Immediate Past President. The new Vice President (President-Elect) can be elected by the Council as soon as possible after the start of the incoming President’s term.
- (b) The President’s Sub-Committee shall have responsibility for supporting the President in developing the WCI's operation and management, to formulate new WCI programs, and help provide consensus for efficient and effective decision-making.
B5.3 -Working Groups
Working Groups will be appointed from time to time by the President. The topics and related scope of activities to be considered by working groups should be directed primarily to technical issues and should address only technical information and factors that have a bearing on the potential areas of cooperation of the members.
Article B6-CORPORATE OFFICERS
B6.1 Elected Officers
The affairs of the Council shall be administered, by the officers, under these bylaws.
The elected officers of the Council shall be a President and a Vice-President (President-Elect). The Vice-President (President-Elect) shall be elected from among the members by a secret mail ballot cast. The candidate receiving the highest number of votes shall be elected.
B6.2 Terms of Office
The President and Vice-President (President-Elect) shall hold office for a term of 2 to 2.5 years, or until a successor has been installed. Each year of a term of office shall begin at the conclusion of the ICI. The officers shall not serve two consecutive terms. It is the intent of the Council that a ceremony should be held, marking the installation of the new officers at the International Conference on Isotopes (ICI).
B6.3 Duties of the President
- (a) The President shall have general supervision of the affairs of the Council and shall be the regular presiding officer at Council meetings. In the absence or disability of the President, his or her duties shall be performed by the Vice-President (President-Elect), or in the absence of the Vice-President (President-Elect), by any member of the Council designated by the President.
- (b) The President shall be an ex officio member of each Committee.
- (c) The President shall appoint members to Standing and Special Committees of the Council, with the advice and consent of the members. The President will also establish Standing and Special Committees unless otherwise stipulated in these bylaws or prescribed by the Council.
- (d) The President, subject to authorization by the Council members, may appoint additional members to any Committees to serve for terms consistent with those of other members appointed to the same Committee.
- (e) The President shall deliver an address at a meeting of the Council and shall submit to the Council an annual report on the condition of the Council.
B6.4 Duties of International Coordinators
- (a) The President may appoint International Coordinators to strengthen existing relations and develop new relations with other institutes/organizations.
- (b) International Coordinators shall perform tasks in support of the Secretariat, providing advisory services to the President of the Council, improving and enhancing the activities of the Council, and expand membership by functioning as liaison between the Council and other national/ international organizations.
- (c) International Coordinators will serve for the same term as Standing and Special Committees of the Council.
B6.5 -Duties of the Treasurer (shall be assumed by the Secretary until changed by the Council)
- (a) The Treasurer shall exercise supervisory control over the books and accounts of the Council and the collection and deposit of all dues, fees, and charges and other obligations owed to the Council.
- (b) AII funds received by the Council shall be deposited in an account established in the name of the Council.
- (c) The Treasurer shall be responsible for approving such expenditures as are authorized by the Council.
- (d) The Treasurer shall submit an annual report, a budget, and such other financial reports as may be prescribed by these Bylaws and by the Council.
- (e) The Treasurer shall receive and distribute the annual audit, and disseminate such other financial statements and reports as maybe stipulated by the Council.
- (f) If required by the Council, the Treasurer shall give surety bond for the faithful discharge of his or her duties; the cost of such bond to be paid by the Council.
B6.6 -Ineligibility for Re-election
The President shall not be eligible for election to serve consecutive terms.
AII vacancies among the elected corporate officers shall be filled by election by the Council for the unexpired term, except that a vacancy in the office of the President shall be filled by the Vice-President. An election, by the members of the Council may be called at the discretion of the Council for the purpose of filling any vacancy that may occur among the corporate officers. Such election by the Council to fill a vacancy shall not render an officer ineligible for re-election under the limitations imposed in B6.6.
B6.8 -Compensation Restrictions
No elected officer shall receive, directly or indirectly, any salary, compensation, emolument, or traveling expenses from the Council, unless authorized under the bylaws by the Council.
The Secretary shall be the chief administrative officer of the Council under the direction of the President and the Council. He or she shall be appointed by the incoming President and shall continue in this office until a successor shall be appointed. The Secretary shall act as Secretary of the Council, and shall be subject to removal by a (2/3) vote of the entire Council cast by secret ballot.
B6.10 -Duties of the Secretary
- (a) The Secretary shall attend the business meetings of the Council, and shall arrange for recording the proceedings. He or she shall take part in the deliberations of the Council but shall not have a vote therein.
- (b) The Secretary shall conduct, and under the supervisory control of the Treasurer, shall be responsible for the financial operation and procedures of the Council. AII disbursements shall be made within the budget(s) prepared by the Treasurer and approved by the Council. Any disbursements which are required to be made outside of the approved budget(s) shall be subject to the approval of the Council.
- (c) The Secretary shall conduct the correspondence of the Council and shall keep full records thereof. He or she shall be in responsible charge, under the President and Council, of all the property of the Council. He or she shall, with the approval of the Council, employ such editorial, operating, and clerical force as may be necessary, and shall be responsible for the work of all the employees of the Council.
- (d) The Secretary shall perform such other duties as may be assigned by the Council or the President.
Article B7 – COUNCIL AWARDS
B7.1 The Council may award an individual, organization, or corporation that has directly and exceptionally contributed to advancing the Council’s mission, objectives, and activities. The following awards will be available:
- (a) The WCI President’s award recognizes (1) outstanding contributions to isotopes and their uses to benefit mankind, or (2) distinguished contributions to the activities of the Council that include but are not limited to sharing and dissemination of relevant information, active cooperation to promote the peaceful applications of isotope technologies, provision of technical/political advice and training programs, and technology transfer.
- (b) The ICI Chair’s award recognizes exceptional contributions to the successful organization of the International Conference on Isotopes.
B7.2 Awards may be made every 2 to 2.5 years, if and when there is a deserving recipient(s). The awards shall be presented by the WCI President and/or the ICI Chair at the International Conference on Isotopes.
B7.3 Any member may submit nominations for the awards to the Council. The nominations shall be thoroughly reviewed and awards approved by the Executive Committee.
B7.4 The Council shall publicize the awards in a suitable manner to provide high visibility among the Council’s members and stakeholders.
- (a) The Council will provide funding for Secretariat services to support the activities of the Council and such other activities as may be designated by the Council. Member organizations may assign individuals to the Secretariat and/or provide certain services for Secretariat activities. Unless such services are requested by the Secretariat, such services shall be furnished at the provider's expense.
- (b) The Council shall operate as a not-for-profit organization. The funds of the Council may be raised by income from the International Conference on Isotopes (ICI), annual membership fees, donations, industry or government support, sponsorship, advertisements and by other means that the Executive Committee shall decide. This may be complemented with in-kind contributions.
- (c) Expenditures incurred to organize and host an International Conference on Isotopes (ICI) shall be borne by the organization hosting the event. A percentage of total registration and booth fees will be transferred to the WCI reserve fund for the ICI. This percentage shall be agreed on by the Executive Committee and ICI Organizers.
- (d) Annual membership fees for individual and different types of organizational members will be determined by decision of the Executive Committee. The exemption of the annual membership fees is maintained until it is modified by the Executive Committee.
- (e) Sponsorship and advertisements programs attached can be provided by the Council. The levels and benefits of the sponsorship and the advertising rates may be determined by the Executive Committee and announced via the WCI newsletter and website.
- (f) Contributors to the funds of the Council shall be acknowledged in an appropriate way and carry such privileges as may be determined by the Executive Committee. The contributors will be classified into 1) Bronze member, 2) Silver member, 3) Gold member, based on the amount of contributions as follows:
B8.2 -Fiscal Year
The ICI Fiscal Year shall begin on January 1 of a year and end on December 31 of the year.
Any person or his or her heirs, executors, administrators or assigns, made a party to any action, suit, or proceeding by reason of the fact that such person was an officer, Director, or employee of the Council shall be indemnified by the Council against reasonable expenses, including attorney's fees, actually and necessarily incurred in connection with any appearance therein, so long as, in the opinion of a majority of the Council, such person’s actions were made in good faith, for purposes reasonably believed to be in the best interests of the Council and reasonably not believed to be unlawful. If such is the opinion of a majority of the Council, it shall not be a bar to indemnification that such person settled the matter or case, pled nolo contendere, had judgment entered against him/her or was convicted.
These bylaws may be amended at any regular meeting of the Council by a two-thirds vote cast by voting members present, provided that the amendment has been submitted in writing at the previous regular meeting or by mail to all members at least 30 days in advance of the meeting at which the vote is to take place.
Article B11-ADOPTION OF INITIAL BYLAWS
These bylaws may be adopted at any regular meeting of the Committee by a majority vote cast by voting members.
Rev.5 December 22, 2017
(Attachment for WCI Sponsorship and Advertisement Program)
||September 30, 2008
||First Revised Version
||June 17, 2009
||Second Revised Version
||August 24, 2014
||Third Revised Version
||September 27, 2016
||Forth Revised Version
||September 12, 2017
||Fifth Revised Version
||December 22, 2017
||Sixth Revised Version
||December 20, 2018
||Seventh Revised Version
||June 12, 2019
1. WCI Sponsorship Program
WCI Sponsorship and Benefits
||Advertisement via WCI Monthly Newsletters
|Advertisement via WCI website (Banner, etc.)
Benefits per level of sponsorship
* These rates/conditions are all subject to change.
|Level of Sponsorship
|Half page for advertisement via WCI Monthly Newsletters per year
4 months advertisement via WCI website (banner, etc.) per year
|Full page for advertisement via WCI Monthly Newsletters per year
8 months advertisement via WCI website (banner, etc.) per year
|Two page for advertisement via WCI Monthly Newsletters per year
12 months advertisement via WCI website (banner, etc.) per year
2. WCI Advertisements Program
Newsletter advertising rates
* Newsletter is released on approximately a monthly basis.
* Annual Price indicates all editions of the newsletter per year.
Website advertising rates
||Community -RI Biz Price
|For 12 months
|For 8 months
|For 4 months